Reports

Reports are written to communicate new findings, analyze business matters, and suggest possible improvements or fixes to issues. Well-written reports communicate their purpose clearly, are organized into sections, and follow through with their intentions. Reports should also be written in a concise and clear manner so busy managers find them quick and easy to read without going through long texts. Overall, report writing is an essential skill to possess in the workplace as it serves as an important form of communication of business information.

The samples and activities regarding report writing will give you a clearer idea of the basic structures, writing methods, and functions of business reports.

Examples

Common Expressions

Purpose(s)

  1. This report will investigate/aim to/examine…
  2. …to compare/evaluate/describe/examine the differences/shortcomings/issues
  3. Information on…was collected by…

Findings

  1. In general…
  2. While…
  3. (Refer to table #)
  4. The (data) can be explained/justified by…

Conclusion(s)

  1. Our data/findings suggest that…
  2. With the increase/decrease of…
  3. Among the findings, (this data) is particularly…
  4. Overall/In conclusion…

Recommendations

  1. Based on the findings, it is advisable/we suggest that…
  2. To (state your goal), (a solution) should be implemented to…
Use this to directly tell the reader what the report is about.
Use these words to help describe what type of report this is. For instance, using “compare the differences” will let the reader know that this is a comparison report.
Tells the reader how the research or information was conducted/collected.
Use this transitional expression to summarize the data collected in a way that makes it clear to the reader.
Use this to emphasize a contrast between different data.
Use in-text references to support and/or clarify your findings.
Use this to explain why a particular piece of data is the way it is.
Give a definition to your findings. What do the numbers mean?
Use this as a transitional phrase to touch on the changes or differences in the data.
Use this to highlight particular/important pieces of data that may interest the reader or provide conclusive evidence to your purpose of the report.
End your conclusion by summarizing what you found and what purpose it serves.
Transition from reporting your findings to making a recommendation based on those findings. Make your suggestions detailed and influential by making powerful statements and specifying when it should be done.
It’s important to emphasize your objective of the report again in order to make detailed suggestions that can be implemented into attaining that goal.