Cover Letters

Job advertisements usually ask you to send a résumé and fill in an application form. They do not necessarily ask for an application letter, but every job application should be accompanied by a cover letter. The cover letter has one main purpose: to get you an interview. The way to achieve that purpose is:

- To let the employer get to know you as an individual;
- To let the employer know what benefits you can offer the company.

Your cover letter is another essential document required in your job search because it introduces you to potential employers while explaining what you can offer and how you will fit in to the company.

When you are writing your cover letter to a company, you should bear the following points in mind:

- Avoid informal language but do not use old-fashioned or over-formal language
- Be polite but do not be too humble
- Be brief but make sure you make your points clearly

Business people are busy and do not appreciate unnecessarily long letters. Most business letters are less than one A4 page long. If you need a second page for your cover letter, you should think about whether you can say what you want to say using fewer words.

Common Expressions

Introduction

  1. I’m very interested in your (job position) at (company name), advertised on…
  2. Human resources management is an area which I am fascinated and I am aspired to pursue a long-term career in this field.
  3. I believe that I possess the necessary background and skills to be an important member…
  4. I believe the position you advertised will provide the relevant exposure and learning opportunities I am looking for.

Body

  1. Recently graduated from (university name), I am equipped with sound academic training in (subject areas).
  2. I have work experience in…
  3. During my time at (company name), I took part in (various projects) and learned to…
  4. Through these experiences, I have developed an enthusiasm for/interest in…
  5. The biggest challenge of my career/time at (company name) was… These trials have provided/taught me…

Conclusion

  1. I would appreciate it if I could be given the opportunity to speak to you in person about my qualifications and experience.
  2. I am immediately available for contact. My phone number is xxxx-xxxx and my email is xxx@hotmail.com.
  3. Thank you for your consideration.
Informal language makes you look unprofessional and too casual, while overly formal language makes you hard to understand and pretentious.
Being courteous and appreciative is common workplace etiquette. However, being too humble will make you look passive, which will cause your abilities and skills to go unnoticed.
Employers are busy and do not enjoy reading long letters. They will be happy to read a letter that is concise and straight to the point.
You should demonstrate that you are genuinely interested in the job by simply stating “I am interested”.
You may opt to include where you found out about the job posting for the convenience of the company.
By specifying an area in which you are particularly interested in, the employer would have a better idea of where you could fit in to the company.
Mentioning whether you plan on working long-term or short-term may also affect how employers see you fitting in their companies.
It is important to assure the employers that you are capable of filling the position and contributing to the company.
You can explain why the job would be right for you by mentioning your desire to learn useful skills or to gain valuable experience. Fresh graduates in particular may find this expression useful since they usually lack working experience.
For fresh graduates, you may include the name of your school where you received your degree.
Use this opportunity to talk about your skills and qualifications. This will also let employers know that you are an avid and quick learner.
Mention how your experiences have shaped you as a person. This is another chance to let employers know what career path you want to pursue.
The challenges you have faced in your past can serve as good learning experiences. Tell the employers the obstacles you have faced, how you dealt with them, and what you have taken out of experiencing them.
State your interest in scheduling an interview in the future to discuss the job position in more detail.
It is helpful to tell employers when you are available for contact so that they can decide on a time to call or email you.
Provide your contact details so that employers are able to reach you to potentially schedule an interview in the future.
As per common courtesy, always thank the reader for his or her time at the end of the letter.