The subject line of your email should be brief and specific enough so the reader will immediately know what you want. If the message is important, make sure to add key words that will make the email stand out in the recipient’s crowded inbox.
Always begin your message by addressing the recipient. The recipient’s correct title should be used (Mr., Ms., Mrs., etc). Use the person’s surname unless you are more familiar with each other. If you don’t know the name of the recipient, use “Dear Sir/Madam”.
Be sure to first thank the person for a previous favor or assignment as it shows respect and appreciation.
“Particularly” emphasizes the interest in the product.
The writer makes the message brief by connecting two thoughts with a dash.
The writer goes straight to the point and requests for more specific information. Being brief and concise in your email saves everybody valuable time.
The writer uses “also” to quickly transition from one request to another.
Make sure to thank the recipient again, either in advance for the impending favor or for the previous favor. The exclamation mark adds emotion to the “thanks”, making it more heartfelt.
“Best regards” is a universally popular and acceptable sign off which demonstrates politeness and formality.
For more formal emails, you should include your first and last name. Otherwise, your first name should suffice for short emails like this one.